Frequently Asked Questions
Question: Are people who are already in the EC counted against the 40 people NASA is allowed to appoint to the EC? I assumed they would be, but in reading the solicitation, it seems that maybe they are not.
For example, could a team of 40 people, 10 of whom are in the EC already be selected and ALSO a team of 10 people who are not in the EC be selected?
1. Members of US institutions
Members of US institutions who are already full members of the Euclid Consortium are not counted in the cap of 40 NASA-selected EC members. Members of US institutions who are ex-officio members of the EC and wish to become full members of the EC via this NRA will be counted in the cap of 40 NASA-selected EC members. In either case, such co-Investigators on a NASA proposal may apply for funding through this NRA.
2. Non-US-institutional members of the EC
This NRA does not discourage proposals which include collaboration with named EC members at European institutions. NASA recognizes, however, that the EC and its controlling Board may set their own rules governing such participation
Question: NSPIRES requires that I provide a proposal start and end date, but the latest end date available is December 31, 2020. What do I do if my investigation will last longer than that?
Answer: Please enter an end date that is five years after your start date. NASA will know to look for the true end date within the body of your proposal.
Question: Re: the "NOI attachments" at the bottom of the NOI page. In particular, it asks for at least one document and the attachment type is Non-US Organization/Agency Endorsement. Since I don't have any Non-US or governmental collaborators, I am not sure what is supposed to be included here.
Answer: There are no required attachments - just omit.
Question: Re: how to list postdocs on my Euclid proposal, I have decided to set aside some slots in my proposal for postdocs, a total number X. In the initial proposal some of those X slots could be filled with people working on Euclid already as postdocs in the US. Some slots will be empty to be filled later. In all X cases, I consider the slots 'rolling' in that when people finish their postdoc, they vacate their slot when they move to a new job and we are free to assign a new postdoc to that slot, and that new postdoc then becomes a member of the EC. As per EC Policy the LEAVING postdoc is on his or her own to apply for EC membership and no longer occupies one of our team slots. First, is this consistent with the postdoc policies for Euclid?
Answer: Yes, the plan described above is consistent with the policy.
Question: Second, should these postdocs be listed on the NSPIRES site as Co-Is or as Postdoctoral Associates?
Answer: They should be listed as PDRAs.
Question: Do I have to enter the proposal team (which is not entirely finalized at this stage) with the NOI?
Answer: No, you can add co-Is later, or remove them.
Question: If yes, do they all have to authorize their participation before the NOI deadline?
Answer: People whose names are on the NOI should have been notified.
Question: Likewise with "Program Specific Data" and "Business Data" - do I need to complete this fully, or at all, at this stage?
Question: Do we have to finalize the team prior to NOI (deadline 6/15)?
Answer: No, you are not obliged to finalize the proposing team before the NOI deadline. The purpose of the NOI is to give NASA an indication of the number of proposals and the names of co-Investigators so that we can plan for the peer review process.
Question: How extensive (and obligatory) should the NOI be? (This includes the title of the proposal).
Answer: The NOI does not have to be extensive - a brief summary of the intended proposal is all that is required. The NOI is not used in the evaluation process.
Question: We should not be including non-US scientists unless they are members of the European Euclid Consortium, right? If so, should they be members by the NOI date, proposal deadline or some later date?
Answer: The response to the Euclid NRA is restricted to US Investigators, who may collaborate with Euclid Consortium members. The European collaborators should be EC members by the time of the proposal deadline and are subject to the rules of the Consortium and its governing Board.
Question: The solicitation says that "proposers should be familiar with the membership of Euclid Consortium", but we could not find the list. Where can we get it (in its most up-to-date form?
Answer: The Consortium members are listed in the Euclid Yellowbook and Redbook.
Leaders of the Working Groups are listed in the Euclid Newsletter, also linked above from the Euclid menubar.
Question: We understand that we do not have to propose for the Euclid Science Team membership if we submit proposal, right?
Answer: Proposers do not have to apply for membership of the Euclid Science Team.
Question: What's the allowed duration of the work plan and budget. Section 2.5 seems to indicate that projects are expected to last at least through FY 18 (still pre-launch) and possibly until FY 2028. Are we really allowed to be proposing 15-year science projects?
Answer: Yes, you are allowed to propose a budget which stretches out to 2028, i.e., end-of-mission plus two years. Budgets will be reviewed annually.
Question: The AO for Euclid proposals indicates that proposals including a nomination for the Euclid Science Team are allowed 5 extra pages in the Science/Technical/Management section for a total of 25 pages. Are the 5 extra pages meant to be used ONLY for the nomination for the EST or is the total cap simply raised to 25 pages with the proposers being left to allocate the 25 pages as they best see fit?
Answer: The 5 extra pages are meant to to be used for the EST nomination only.
Question: The solication states "Proposers are strongly encouraged to provide names and contact information of up to five experts qualified to review their proposal." Are we allowed to include non-US based experts?
Answer: Yes, you are allowed to include non-US based experts in your list.
Question: Re: submitting the list of 5 potential reviewers: do we submit it to you before, after the deadline or simultaneously with the submission? (I understand it is too late to modify NOI to include the list.)
Answer: The list of reviewers will be finalized during the week of Aug. 20, 2012.
Any later submission of names will not be useful. An e-mail list of names is acceptable if the list was not included in the NOI.
Question: To prepare the final budget for our prospective share we need clarification on Year 16 funds (the net Euclid amount is limited to "50 million," but the 16 years add up to 55M$).
Answer: You should continue your proposed funding in Year 16 at the same rate as Year 15. Budgets will be reviewed annually.
Question: Do we include our European members, who are not getting funds, in NSPIRES as collaborators, or should we omit them from the NSPIRES and only mention them in the body of the proposal?
Answer: European EC members should not be included in NSPIRES, but may be mentioned in the body of the proposal.
Question: The 2012 NASA Guidebook for Proposers, Section 2-5, suggests that "REQUIRED CONSTITUENT PARTS" include a 1-page Table of Contents, 2-page Biographical Sketches (1-page for Co-Is), and 3+ pages of Budget Justification (including Summary of Proposal Personnel and Work Effort and Facilities and Equipment), in addition to the Scientific/Technical/Management Section.
However, Section 3.2 of the "D.10 SCIENCE INVESTIGATIONS AS MEMBERS OF THE EUCLID CONSORTIUM AND EUCLID SCIENCE TEAM" document (which modifies the above) says that the page limit for the Science/Technical/Management sections of the proposal is 20 pages, including a work plan and budget profile (Section 2.5).
Please could you clarify?
Answer: The 20-page Science/Technical/Management section is the most important part of the proposal. These 20 pages should include a statement on the overall workplan and the overall budget profile. In addition to the Science/Technical/Management section, and outside the 20-page limit, you need to provide the Table of Contents, the biographical sketches, and the detailed Budget Justification.
Question: Is the Budget Profile the same as a Budget Justification? I.e., should it be a minimum of 3 pages and include the same sections as the NASA Guidebook requires, or can it be a shorter section?
Answer: No, the Budget Profile is part of the Science/Technical/Management section and is a high-level summary of the budget. It is not the same as the detailed Budget Justification. The Budget Profile should be a minimum of 3 pages and should describe in narrative form how the funding will be used. The Budget Justification is much more detailed.
Question: Are we expected to include current and pending support?
Answer: Yes, you always need to include Current and Pending Support in any application for federal funds—this comes at the end of the Budget Justification pages.
Question: Should the proposal include PI and co-I biographical sketches of length
2+1 pages? If so, are these included in the 20-page limit?
Answer: The biographical sketches need to be included in your application, but they do not count against the page limits.
Question: Are we expected to include a 1-page Table of Contents? If so, is it, or any references we cite included in the 20 page limit?
Answer: Neither the Table of Contents nor the References count against the page limit.